Mazurkas Congress & Conference Bureau is a company which specializes in the complex meeting support of national and international congresses, conferences, seminars, business meetings and exhibitions. We provide wide range of support services to help ensure the success of your event. By choosing us you get a benefit from a team of professionals that can provide you with an expert advice from the planning stage all the way through to the execution of your meeting. Mazurkas Congress & Conference Bureau is a member of ICCA – International Congress & Convention Association for professional conference organizers.
Destination comparisons • Conference bid funding • Venue sourcing • Site inspections • Fundraising and Sponsorship Assistance • Meeting management and logistics • Meeting design and identity development
• Shipping and storage services • Venue interior arrangement and design • Conference furniture: tables, chairs, tablet arm chairs, lecterns, podiums, translators booths • Conference AV equipment: screens, LCD projectors, laptops, delegate microphone stations, wireless handheld and hands free microphones, microphone stands, video conferencing solutions • Registration counters and equipment • Exhibition planning, construction, sales and execution • Poster session management • Poster boards.
Delegates registration: design and layout of registration form, management of delegate registrations on-line, • VIP guests and speakers handling: AV requirements, honoraria, reimbursements of travel expenses, on-site assistance • Abstracts registration • Personalized certificates of attendance • Travel management • Airline, train and bus ticketing • Airport meet and greet • Accommodation: first class hotels, boutiques hotels, budget hotels, apartments, guesthouses, hostels • Hotel room-drop gifts • Ground transportation services: coaches, minibuses, limousines • Social program for participants and accompanying guests: tickets for opera, ballet and theatre performances, concerts, exhibitions • Tourist programs: individual and group tours, pre- and post-conference tours, panoramic city sightseeing tours, historic interiors guided tours, walking and cyckling tours, vintage cars tours, shopping tours, theme tours.
Project Managers • Project Coordinators • Accountants, bookkeepers and financial specialists • Staffing • Hosts and Hostesses • Registration staff • Licensed City and Tour Guides • Interpreters • Moderators • Announcers • Animators • Journalists • Photographers • Graphic designers • IT specialists • AV technicians • Chefs • Waiters • Bartenders • Security staff • Paramedics
• Cleaning service
Web-site design and administration • Logo design Banners: roller, pop-up stands • backdrop, flag banner, A-board pavement signs • Delegate bags: standard polyester bag, cotton canvas bags, jutta bags, paper bags, rucksacks • Standard delegate bag inserts: pen, pencil, notebook, USB • Packaging of conference materials • Plastic badge holders • Paper badges • Lanyards • Place card holders • Conference posters and presentations • Branding: coach wraps, promotional products, corporate gifts • Signage: directional arrows, door labels, safety signs • Floor plans, meeting room capacities • Leaflets: first announcement, conference brochures and programs • Exhibition catalogues and manuals • Publication of conference proceedings: printed, CD or USB • Pre- and post-conference press releases • Invitations • Advertisements
Personalized invitation letters • Social events complex production: opening ceremonies, welcome cocktails, gala dinners, picnics, sport galas • Catering services: cocktails, coffee breaks, lunches, lunch boxes, dinners, open-bars • Theme catered events • Theme food stations • National dishes • Catering ceremonies • Meal service diversity: stand up parties, buffet lunches or dinners, served menu dinners • Catering furniture and equipment • Tables and buffets decorations: flower decorations, table decorative accessories, table cloths and skirtings, elegant chairs covers, menu cards, table place cards • Photography: photo-reports, group pictures, • Documentary movies • Artists: actors, singers, musicians, dancers, storytellers, stand up comics, magicians, jugglers, acrobats, caricaturists, cardsharpers • Music bands: cover bands, jazz bands, military bands, choirs, orchestras • Dancing groups: folk, ballet, old-time, modern • Performances: one actor plays, fly ribbon dancers, dancing balls, sound and light shows
Stage management • Tents, stages, dance floors rental • Electricity distribution planning and control • Lighting: stage lighting, led lighting, special visual effects, architectural lighting, light mapping • Sound system - stage sound equipment, loud speakers systems, wireless microphones, powered mixers, DJ equipment • Decoration and arrangements: curtains, carpets, decorations, theatrical props, costumes, statues, ice sculptures • Indoor and outdoor design furniture: chairs, lounges, desks, couches, tables